Automatic Employee id Card Design in MS Word
Designing employee ID cards can be a time-consuming task, especially when you need to do it manually. With the help of Microsoft Word, you can now easily design automatic employee ID cards in no time. In this article, we will guide you step by step on how to design automatic employee ID cards in MS Word.
Open a New Blank Document
First, open a new blank document in MS Word. To do this, click on the File menu and select New Blank Document. Alternatively, you can also press Ctrl+N on your keyboard.
Set the Document Orientation and Margins
Next, set the document orientation and margins. Click on the Layout tab in the ribbon, and then select Orientation. Choose either Portrait or Landscape, depending on your preference. Then, click on Margins and select Narrow.Automatic Employee ID Card Design in MS Word
Adding Shapes
Go to the "Insert" tab and click on "Shapes". Choose the rectangle shape and draw it on your document. This will be the base of your ID card.
Formatting the Shape
Right-click on the rectangle and select "Format Shape". Go to the "Fill" tab and choose the color for your ID card. You can also add a border by going to the "Line" tab.
Insert a Table
To create the ID card layout, insert a table. Click on the Insert tab in the ribbon, and then select Table. Choose a 2x5 table, which will create two columns and five rows.Adjust the Table Properties
Once the table is inserted, you can adjust the table properties to fit your needs. Right-click on the table and select Table Properties. In the Table tab, you can adjust the table size, cell height, and cell width. In the Row tab, you can adjust the row height. Finally, in the Column tab, you can adjust the column width.Design the ID Card
Now that the table is set up, it's time to design the ID card. You can add your company logo, employee photo, and other relevant information. To add an image, click on the Insert tab in the ribbon, and then select Pictures. Choose the image file from your computer and insert it into the table. To add text, simply click on the cell where you want to add it and start typing. You can change the font, size, and color of the text by using the options in the Font section of the ribbon.Save the ID Card Template
Once you have designed the ID card, save it as a template so that you can reuse it in the future. Click on the File menu and select Save As. Choose Word Template (*.dotx) from the Save as type drop-down menu. Then, give your template a name and click Save.Print the ID Cards
To print the ID cards, click on the File menu and select Print. Make sure that your printer is selected, and then click Print. You can print one ID card at a time, or you can print multiple ID cards at once by selecting the appropriate number of copies in the Print dialog box.FAQs:
Q: Can I use a different shape for my ID card? Ans: Yes, you can choose from a variety of shapes in the "Shapes" menu. Q: How do I make sure the photo fits in the box? Ans: You can adjust the size and position of the photo by clicking on it and dragging the edges. Q: Can I use a different font for the text? Ans: Yes, you can choose any font you like from the "Font" menu.Conclusion:
Designing automatic employee ID cards in MS Word is a simple and efficient process that can save you a lot of time. By following these steps, you can easily create professional-looking ID cards for your employees.
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